Introduction

Aidannot ("we", "our", "us") respects your privacy and is committed to protecting your personal data. This privacy policy will inform you about how we look after your personal data when you use our annotation assistance service and tell you about your privacy rights and how the law protects you.

The data we collect about you

We collect and process different types of personal data about you:

Identity Data: includes first name, last name, username or similar identifier.
Contact Data: includes email address and telephone numbers.
Professional Data: includes your role, facility, and professional qualifications.
Technical Data: includes internet protocol (IP) address, browser type and version, time zone setting and location, operating system, and platform.
Usage Data: includes information about how you use our service, annotations created, and documents accessed.

How we use your personal data

We use your personal data for the following purposes:

To provide and improve our services to you
To personalize your experience
To authenticate and secure your account
To comply with legal and regulatory requirements

AI processing and data sovereignty

Your annotations are processed using our intelligent AI selection system that prioritizes Swiss solutions (Apertus AI) to ensure maximum data sovereignty and compliance with Swiss data protection standards.

Legal basis for processing

We process your data based on one or more of the following legal bases:

Consent: You have provided explicit consent to the processing of your personal data.
Contract: Processing is necessary for the performance of our contract with you or your facility.
Legal obligation: Processing is necessary for compliance with a legal obligation.
Legitimate interests: Processing is necessary for our legitimate interests, except where such interests are overridden by your interests or fundamental rights and freedoms.

Data security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorized way, altered or disclosed. These include:

Data sovereignty and AI processing

Priority given to Apertus AI Switzerland to ensure Swiss data sovereignty
Automatic intelligent provider selection (Apertus → Mistral → fallback) to protect your data
All AI processing encrypted and secured regardless of provider used

Encryption of sensitive data like annotations
Regular security assessments
Access controls and authentication procedures
Secure and isolated processing environments

Data subject rights

Under the GDPR and other applicable data protection laws, you have the right to:

Request access to your personal data
Request correction of your personal data
Request erasure of your personal data
Object to processing of your personal data
Request restriction of processing your personal data
Request transfer of your personal data
Withdraw consent at any time

You can exercise these rights through our Privacy Center.

Contact us

If you have any questions about this privacy policy or our privacy practices, please contact your facility administrator or our data protection officer.

Privacy Policy

Aidannot Privacy Policy